Category: Neighborhood groups

Evacuation Plan Breakdown

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Wildfire approaching. What's our evacuation plan?
Heading in our direction . . .?!

Sometimes you think you’re pretty well up to speed on preparedness – and then a real emergency hits. You get the chance to see how your plan holds up. Today, I want to tell you about the recent breakdown of our evacuation plan – and what we’ve done about it since.

(Oh, I know the saying that “No plan withstands first contact with the enemy.”  Source? Graf Helmuth von Moltke, Prussian field marshal during Franco-Prussian war of 1870, known as Moltke the Elder – just in case you wanted to know. I always want to know these things.)

But back to the story of our evacuation plan breakdown. It happened only two months ago.

Not only did our plan break down, but we discovered we hardly had a plan at all!

It’s taken us a while to dig out from under, but now’s the time to share just what we discovered and what we had to do as a result.

My goal is to encourage you to spend some time looking at your own emergency response plans to see if you can spot some holes.

If your plans are as bad as ours were, you’ll want to take remedial action!

What happened that day. . .

You’ll recall earlier Advisories about our “near miss” with a wildfire in the final weeks of October. It was during one of Southern California’s well-known Red Flag (high wind) events. A vegetation fire started in the early morning. By afternoon it had exploded to over 5,000 acres – and it was barreling right toward our town.

Evacuation orders were issued and extended, covering zone after zone of the town. By 5 pm they had reached the apartment complex right across the street from us.

I’ve detailed a lot of what we were doing that day to alert neighbors, keep them up to date with evacuation warnings and orders, where shelters were being set up, etc. (If you didn’t read my “Diary” of that day, please do. I think you’ll find it useful to get the blow by blow.)

As it turned out, late in the afternoon the winds changed direction. We never got a mandatory evacuation order.

But by 5 pm we had learned a whole lot of why evacuation would never have worked.

In the following four weeks we learned even more. Here were the realities in our senior retirement community:

  • More than half of our neighbors received no emergency alerts. Either they hadn’t signed up, or they’d turned them off. By afternoon everyone did realize that there was a fire because of the heavy smoke in the air.
  • The 30% (or more) of our community without internet access had no idea about evacuation routes or where shelters were to be found. (The shelter location map put out by the city was excellent – but it was online.)
  • Around 40% of our neighboring households could not evacuate without assistance, i.e. help with physically getting out of the house, or help with transportation. We didn’t know who they were.
  • Neighbors with pets had no emergency supplies: crates or carriers, leashes, and ID papers that would allow the pets to accompany their owners to shelters, hotels, etc.
  • Despite multiple calls to various city offices, we got no useful answers about what official help to expect.

We are a community that has actually won awards for being so well prepared! How could so many failures have existed?

The answer is amazingly simple.

Over 10 years ago, following multiple wildfire tragedies, our neighborhood emergency response group hosted a series of meetings. Local fire department, police, utility companies, community managers, and experienced neighborhood response group members attended.

We discussed how to evacuate the community. We identified many of the same issues that are listed above. It was agreed that evacuation would be so challenging that it would have to be the very last resort. Professionals advised us that our energy would be best used helping neighbors be ready to shelter in place.

So for the past 10 years, that’s what we have done!

What we did differently after this evacuation plan breakdown.

Our “near miss” was so traumatic that Joe and I wasted no time is raising the alarm. We wrote to the mayor. We gathered more facts by surveying neighbors and the property managers via phone, zoom and email. We contacted our city’s emergency manager, who helped pull together a virtual meeting that included all the key players, just as had happened years ago.

This time, the results were different.

First, we discovered that a new evacuation plan for the city had actually been completed just before COVID hit! The shutdowns meant that where we normally would have had a community meeting to reveal the plan, it never happened.

Second, members of our group spent hours tracking down the answers to questions that still remained. The next step was to share this information.

Getting more information out to the community.

Series of flyers with Evacuation Reminders

The only way we have of reaching all our neighbors is via flyers. Accordingly, members of our neighborhood emergency response team researched, wrote, duplicated and distributed a series of flyers – in multiple languages — to all 360 homes in our community.

(Photo of actual flyers, slightly crumpled and purposefully blurred since they contain phone numbers specific to our community. See more details below.)

The flyers reminded people that they are responsible for their own evacuation . . . and urged them to take immediate steps to be more prepared.

  • Flyer #1: Get Connected! reminded people how to sign up for various emergency alert programs and suggested multiple sources for emergency news.
  • Flyer #2: Get Packed! reviewed the importance of having an already packed evacuation Go-Bag and listed what needs to be in it. (Supplies for pets, too.)
  • Flyer #3: Get Out! listed evacuation transportation options, with particular guidance for people who need assistance. Most important: make sure your needs are known before an evacuation is called! By the way, here was my original sentence that the Fire Department asked me to soften, “If you refuse to leave, First Responders will not come back for you.” (Even though it’s the truth!)
  • Flyer #4: Know where to go!  provided a map of our city showing likely shelters, complete with addresses and phone numbers. (This was particularly for neighbors who do not own cell phones.)

Our flyers were written specifically for our community, taking into consideration its cultures and languages, ages, role of property managers, and resources of our city. If you have questions, or would like to see the actual flyers, just let me know.

For the time being, we’re confident that our community’s evacuation plans have been strengthened. Now our job will be to repeat and remind neighbors of all its recommendations – without overlooking the continuing emphasis on shelter in place.

What should be your next steps?

I urge you to take another look at your family’s evacuation plan and at the same time, your community’s evacuation plan. After all, one doesn’t exist without the other. Ask a lot of questions!  “What do we do if . . .?” “Where do we go if…?” If you have questions with no good answers, become an “activist.” Get to know your city’s emergency manager!

I can assure you, you won’t forgive yourself for an evacuation plan breakdown.

Virginia
Your Emergency Plan Guide team

P.S. This Advisory has touched on just a few aspects of evacuation. I hope you’ll consider getting our Mini-series book on the topic. It covers more questions and offers answers that may fit. (Click the link above, scroll down on the page until you get to Evacuate!)


Mini-Series Uncovers New Needs

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Man holding bullhorn, announcing emergency
“Emergency Alert! Emergency Alert!”

Being stuck at home due to Covid-19 has given us the chance to finish our Mini-Series of booklets on emergency preparedness. As of this week, there are 14 booklets lined up and ready to go! Today I want to give you some insight into what we discovered along the way as we completed this project.

Why a Mini-Series?

We’re always trying to make it easier for people to get started on preparedness. The Mini-Series booklets cover just one topic each. Pick the topic you feel is most urgent or that you want more details on. (Here’s the link to a page that describes the “why” behind the series.)

Now, if you’re a writer, you know that writing even a short booklet takes a lot of time. And although we were comfortable with each of these topics, we wanted to be sure to add solid background so readers could make useful decisions. So we did research on every topic to see what more we should include.

The bonus from the Mini-Series research?

We learned a lot! And while we got great ideas for people just starting we also uncovered needs for those of us who have been working on preparedness for a while.  

Here are a few of my favorite discoveries from some of the booklets.

They may be just in time for Black Friday or whenever you start thinking seriously about holiday gifts! The links below take you to Amazon; if you buy through these links we may earn a small commission.  

Need #1 — Ever more clean water

Mini-Series from Emergency Plan Guide

About 10 years ago my son somehow caught a bug from water in a high mountain stream. (He wasn’t even drinking the water, just crossing the stream.) It put him into the hospital for 5 days! Since then I’m particular about clean water.

And as I was reviewing how we will fare in an emergency, with no municipal water, I read more and more about FAMILY SIZED water purification systems. Yes, individual water purifiers like the LifeStraw are handy and effective, but in a longer term situation you’ll need more capacity. Check out this Berkey. (Berkey is hands down the favorite of so many of our preparedness colleagues.) As you might expect, there are several models and sizes. This travel version is gravity-fed, filters enough for 1-3 people a day. (Note it comes with two types of filters.)

Travel Berkey Water Filter with 2 Black Berkey Filters and 2 PF2 Fluoride Filters

Need #2 — More medical competence

Mini-Series from Emergency Plan Guide

I learned more writing this booklet than any other in the series! It’s clear that relying on common sense only goes so far when it comes to medical emergencies. We have to get training! So in addition to the trainings recommending the booklet,  I have two recommendations you can start with right now.

I bought and devoured The Ultimate Survival Medicine Guide by Joseph Alton, MD and Amy Alton, ARNP. And then I discovered there is a newer version, out now, and I recommend it highly! (There’s a deal whereby you can actually get 3 copies for the price of 2.) The Altons’ books are totally readable and make you fee a WHOLE lot better about addressing wounds, sickness, etc. I cannot recommend them more highly.

The Survival Medicine Handbook: THE essential guide for when medical help is NOT on the way

Along with the first aid Guide we all need a better quality first aid kit. I’ve complained consistently about cheap first aid kits. And I still will. It’s time to step up to a more complete collection of first aid tools and supplies.

The kit shown below comes from SurviveWare. At Amazon you’ll see several kit options: bigger, smaller, for home, for truck, etc. You may not be ready for the most comprehensive (and most expensive) kit, but you can certainly feel more confident with the basic pack shown here.

Surviveware Large First Aid Kit & Added Mini Kit for Trucks, Car, Camping and Outdoor Preparedness

Need #3 — Better emergency communications

Emergency Preparedness Mini-Series: Evacuate!

As I described a couple of weeks ago (seems like ages, so much has happened since!) we came close to a mandatory evacuation in the face of a wind-blown wildfire. At 7 that morning we were wakened by the property managers looking for the bullhorn owned by our team.

Joe got it out (see photo above!) and used it to wake up neighbors in our immediate vicinity. Later we used an automated emergency telephone message to alert everyone. If power had been out, that bullhorn would have had a more important role to play!  

If you work with a group, you may want to take another look at having a bullhorn available. But first off, a cautionary note. While we consider this to be an important addition to your emergency equipment, many people report quality control issues on even the reasonably priced units. More professional products such as used by police and First Responders cost more but are likely to be more reliable. We like to recommend products with a high reliability — this is one area where we may be challenged to do that.

(Our own budget doesn’t allow for multiple high-end products. We have had good experience with the moderately priced one Joe is holding, but if our budget allowed we’d look at more expensive models.)

In any case, here are some features to compare: how is the bullhorn powered? Rechargeable or C batteries or either? Voice, siren and ability to record a message that can be repeated automatically? Built-in or handheld microphone? If there’s a question, remember that Amazon offers returns for items only within 30 days of receipt of shipment.

Pyle Megaphone 50-Watt Siren Bullhorn – Bullhorn Speaker w/ Detachable Microphone, Portable Lightweight Strap & Rechargeable Battery – Professional Outdoor Voice for Police & Cheerleading – PMP57LIA

 Need #4 — More emergency lighting

Emergency Preparedness Mini-Series

It should be pretty clear what one item is important in each of these two emergency situations! So I really don’t need to write much more. We have stocked up and we continue to find the VONT lanterns simply the best!

We have one in every single room in the house and one in the shed. We use them as night lights and when we work on the plumbing under the sink. We give them away as prizes and as Christmas presents. Other people seem to like them too, because they are the top seller of everything we write about! Lightweight, bright (adjustable), not expensive. And now, VONT has packaged the lamps with companion headlamps. When there’s no power, you’ll want both.

Vont 2-Pack Spark Headlamp + 4-Pack Lantern Bundle – Must-Have for Biking, Camping, Hiking, Hunting, Other Outdoor and Night Activities – Ideal for Emergencies and Outages During Storms, Hurricanes

The Mini-Series started it all.

We’ve highlighted a few volumes of the Mini-Series here. Just this week we came out with Protect Your Pet — a whole new adventure in emergency preparedness! You can see more about each book here on our site, or even jump directly to Amazon where the whole series is featured!

As I’ve mentioned, the next and final step with the series is to turn it into a course meant to help a group build community and skills at the same time. Watch for more!

In the meanwhile, take a closer look at some of the resources and equipment mentioned in this Advisory. I think they are all important.

Virginia
Your Emergency Plan Guide team


California wildfire! Here’s what yesterday was like . . .

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Emergency vest with emergency radios and walkie-talkies ready for California wildfire
This is not an exaggeration. Four pockets, four radios/phones. All on, all day long.

We live in a senior community right in the center of our Southern California city.  One edge of the city butts up against the wildland interface: hills cut by sharp ravines, covered with dry grasslands and brush. The other side of town runs gently downhill toward the Pacific Ocean (about 8 miles away). Every year we endure strong winds coming over the mountains off the desert – the so-called “Santa Anas.” Every year the winds carry with them the threat of a wildfire. This week the winds started with a vengeance on Sunday night. This is what happened here on Monday.

7:14  Waking up. Whew. Smell of smoke is strong! So windy last night, with strange booms and flopping sounds. And our motion-activated porch light was driving me crazy – it kept going on and off, on and off.

7:18 Banging on the door! I open to great loud gusts of wind and clouds of dust and the community managers, disheveled and out of breath. Are we awake? Do we have the bullhorn? (As head of our Emergency Response Team we keep some supplies in our shed.) They rush off.

7:23  I log on and get the official notification: “Vegetation Fire 6:47AM in the area of Santiago Canyon Rd / Silverado Canyon Rd. Firefighters on scene of a 10 acre fire, wind driven with a moderate rate of spread. Crews aggressively attacking the fire with air units en route.

7:46 Phone call from neighbor. “I drove up to see what the fire was doing and am sending you a photo!” (Dramatic shot of fire topping a ridge.)

9:11 (I send email to my team) “Please turn ON your M.E.R.T. walkie-talkie to your Division channel. Have your fire extinguisher close at hand. Be on the lookout for flying embers and attack fire immediately – IF IT IS SAFE TO DO SO. Command will be monitoring on Channel 7. You can follow our local fire department on Twitter @OCFA_PIO.”

9:15 Phone call to a M.E.R.T. member I know sleeps late (with earplugs). Unable  to raise her.

9:22 Phone call to neighbor who has guide dog. She has called the “Help” number for people with disabilities. All she got was, “If you need help we can send a car for you.” We have dozens of people  in our senior community with one or another disability, and “sending a car” is not a plan!

9:35 Finally get a shower and get dressed. Phones are ringing. I end up digging out my vest so I can carry all phones with me at the same time. I am in constant contact with someone. (Many are known procrastinators in our community!)

10:00 Phone call to neighbor across the street who is housebound and on oxygen. “I’m scared!” she says weakly. I tell her to get dressed “in real clothes” and put on shoes and pack up her medicines, just in case. (She has no car and no nearby family.) “We won’t leave without you,” I promise.

11:05 Branches have come down onto our garage roof from big redwood tree.  (Those booms from last night!) Joe puts on gloves, grabs ladder and rake, and pulls them down. We see more downed branches in our neighbor’s back yard and remove those too. Winds continue, stronger than ever. Joe coughs and his eyes are irritated from the smoke. Mask is no help.

12:00 Evacuations start up the hill at the wildland interface. Our daughter is in the first evacuation zone.

12:21 I track the growth of the fire on TV. Fire Department reports: “150 firefighting units are working the Silverado Fire. 20-30 mph erratic winds that can reach up to 60-70 mph. Approximately 20,000 homes evacuated.

1:00 pm “Silverado Fire has grown to 2,000 acres. All air support has been grounded due to high winds. If you are in the evacuation area please evacuate immediately. See below for school list evacuation.”  Seven city elementary schools are being evacuated, with 9 more recommended. Parents told to pick up kids at their schools or later at one of area high schools.

City reports 2 emergency shelters have been set up. I send out email to my response team members and management repeats it to everyone via our reverse phone service. Before that report has even registered both shelters are full and 2 more shelters have been opened. (Over the course of the day our city opens 9 shelters. They fill fast. Only 3 have room at end of day.)

Call from neighbor. “Should I take bottled water to the shelter? How much?” (I sigh and put on a friendly voice.)

Call from another neighbor. “I can’t find the pink slip for my car!” (I retain the friendly voice, refrain from reminding her that we put out a full list of emergency documents just a couple of weeks ago.)

1:00 or so Joe and I build a couple of boxes and start putting file folders with important original documents into them. Our Go-bags sit by the door, waiting for last minute additions. (I add snacks.)

1:22 Response team member calls via walkie-talkie. We are interrupted by Morse Code messages from another group somewhere using the same channel.

1:25 A neighbor calls to check on traffic conditions. She has to travel into the evacuation zone. What?? “My cat needs special food that I can only get at that particular pet store.” I wish her good luck, noting that I need to go back and add this story in our Protect Your Pet book, scheduled for publishing this weekend!

1:35 Our daughter calls. “Can we evacuate with the dog to your house?” (How do you answer if you’re worried about COVID? If you are busy helping neighbors and getting ready to evacuate yourself? ) We decide it would be better if she went to another family member closer to her.

2:17 Text message from Food Delivery service. “No food delivery today.”

2:21  I send email to NextDoor website with basic info about evacuating and link to our website. The email is acknowledged by at least one reader!

2:46 Life goes on as previously planned. I get a cellphone call from my doctor’s office to confirm a video appointment set for tomorrow. We test the video technology.

3:00 My neighbor with the guide dog calls via cell saying she has been in touch with local bus service that provides transportation to seniors. What that organization can actually do for us remains unclear.

3:00 I receive email from City. “CERT will NOT be activated.”

3:15 Evacuation zones expanded further down the hill, now about 1/2 mile away.

3:19 I receive phone call from another neighbor telling me she has arranged for her children to pick her up later, “Just wanted you to know.” As people leave, it is clear there is no way of keeping track who is here and who has gone.

3:34 Emergency Alert arrives via text and phone announcing mandatory evacuation for parts of neighboring town. Traffic jams reported.

3:35 I notice a big ad on the police website: “Sign up for emergency notifications. Now is the time.”

4:42 Email arrives from team member saying she has discovered a HAM radio operator out there who is scanning emergency airwaves and reporting on fire and police activity. I can’t seem to find the right channel.

4:44 Team member sends email message that Red Roof Inn takes people and a pet up to 80 libs.

4:49 Community management sends out call: “The Wildfire Evacuation Warning Area now extends to the street bordering our community. All people with disabilities or with pets should leave.”

4:55 I make third call to City hall to remind Community Services that if mandatory evacuation is called our community will need buses and social workers to help evacuate those neighbors who are disabled, lack transportation and/or money. Even though I reach a couple of live people no one has any knowledge of a plan.

5:00 Joe’s daughter calls to say they have re-evacuated to a hotel closer to the coast. The dog is with them.

5:32 I finally get through (via a helpful assistant) to Emergency Operations Center. The assistant transmits this report:

You are not likely to become even a secondary evacuation warning zone. If things change, we will call you personally. We are fully aware of the circumstances in your community and will be prepared to assist as necessary.”

Well, this is a big step in the right direction! The fire seems to be trending south and away from us. I can now take a deep breath! I send out my report via email and get relieved answers.

Of course, the threat of immediate evacuation may be over. But the day goes on. . .

5:41 Police Department: “The Police Department has issued an additional IMMEDIATE EVACUATION ORDER (Mandatory) for all residences between Great Park and Bake, and north of Toledo until the city limits.” (This isn’t us.)

5:44 Police Department tweet: “Expanded instructions . . .”.

6:30 I see car pulling in to neighbor’s driveway. He has recently had surgery. It’s his daughter. She decides to take him with her, and comes over to offer Joe and me a place if we need one!  (Never met her before.)

7 pm. Tweet sent to City from a resident: “Please issue WEA alerts! Since not everyone is on AlertOC [our local alert platform]. WEA is helpful for those who are deaf, disabled, or those that need assistance!” (FYI I wrote about WEA here.)

7 pm announcement: “Silverado fire:  7200 acres •500 firefighters •0% Containment.

Somewhere in here we finish dinner, watch the news, take a shower to get rid of the worst of the smoke smell.

9 pm We fall into bed. A neighbor calls to report her reservation at a local hotel was not honored and all hotels are full so she has had to come back. . .

Yes, the day ended. At 7:00 am the next morning the update read: Silverado Fire update: 14 helicopters 11,200 acres More than 750 firefighters 5% contained 10-15 mph winds with ridge top gusts reaching 35 mph Residents under evacuation order: 70,000 Irvine 6,000 Lake Forest

And so it continued.


There are many more stories from this day, but you get the idea. It wasn’t fun.

But what would it have been like if that red evacuation zone on the map had inched over one more street and into our neighborhood?!

Over the years we have met with members of five different city and county agencies on the topic of emergency response. We’ve discussed many times the challenges of evacuating from our location and the needs of our most vulnerable neighbors. On Monday, we did not get any real reassurance that authorities were ready with a plan for us. Now, there may be a plan and it just wasn’t on the top of anybody’s clipboard. . . ?

In any case, there will be more to this story!

Virginia
Your Emergency Plan Guide team


Why do you promote preparedness?

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Their survival depends on working together.

I’ve been asked more than once why I keep on promoting emergency preparedness, particularly when it’s so often an uphill battle. (You’ll see that uphill-ness in last month’s report on the National Preparedness Survey.) Well, my answer isn’t because I’m a wilderness survivor wannabe, though I was an enthusiastic camper in earlier years.  And it’s not because preparedness is a get-rich-quick scheme.

Still, the questioners have a point. Why DO I keep working year after year on sharing preparedness ideas and tips? And if you do this too, then the question is a good one for you!

Here are some of the reasons why I promote preparedness.

I’m an educator at heart.

Want to see me perk right up? Simply give me a white board or a microphone and any size audience. Or just a small kid trying to understand how a tool works. When it comes to sharing information about emergency preparedness, if you’re like me you see people around you who – to put it bluntly – are just waiting to become the victims of whatever disaster comes along! I always feel that just a few sensible changes could do so much to protect them!

Education is the impetus behind our weekly Advisories. In particular, it’s the impetus behind our 2020 “Q&A mini-series” of simple, educational booklets. Pick just one booklet, follow through with some of the questions, and it could make a big difference for your safety and security!

I’m on the last booklet in this series, now. It’s all about protecting your pet in an emergency. Just last night I finished a question and answer about the five different kinds of emergency shelters you might encounter in an evacuation situation. And only two of those shelters will accept your pet! If you’re a “pet parent,” plan to get your hands on this booklet as soon as it gets published! (In the meanwhile, here’s the link to all the booklets that are already available.)

A second reason that I promote preparedness is because I believe in “lifelong learning!”

Now, this is closely aligned with curiosity, defined by Merriam-Webster as “inquisitive interest.” (My daughter goes so far as to describe me as “indiscriminately curious!”) For example, I am currently doing research and setting up interviews for an article on the topic of “helicopter water hydrants.” You got that right. These are big water tanks strategically placed where a helicopter with a snorkel can quickly fill up to fight a nearby fire. You can bet I’m learning a whole lot more about aerial firefighting – all the equipment, and what it costs!

Perhaps you’ve also noticed that I often produce Advisories in response to readers’ questions. The first Advisory about face masks, for example, came about when a reader asked about smoke after the fires in Northern California. And the Advisory on pepper spray and stun guns was prompted by a granddaughter. Invitation: if you have an emergency preparedness topic you’d like to see more about, please let me know. We might be able to work on it together.

Result? Over the years, taking an emergency preparedness lead becomes a way of life.

After getting the CERT training Joe and I added more classes of one sort or another nearly every year. We “improved” our collection of gear by researching and then buying better quality stuff. (I share a lot of that kind of research.) We follow our own advice to always have gas in the car and toilet paper in the cupboard – so when COVID resulted in an overnight shut-down, we sat back comfortably and didn’t have to go to the store for several weeks. (In fact, we traded some of that toilet paper for peanut butter, if I recall.)

So I think you could say that for me . . .

Sharing the “preparedness way of life” has become a mission!

(Now, I wouldn’t classify it as a passion. That’s a bit too wild and exciting. We’re more interested in a steady, common-sense approach!)

How do you measure the progress of a mission?

As already mentioned, we haven’t witnessed a massive improvement in preparedness in the country or in our community. Our surveys reveal our community to be a bit better than average, but since the community keeps changing . . .! But I do look for signs of progress like these:

  • A continued stream of well-attended community meetings featuring preparedness experts. (Remember the “digital fire extinguisher” meeting I described last year? A perfect example of getting neighbors engaged and involved!) Of course, those meetings have stopped for now. We’re having to promote preparedness via online meetings these days!
  • Steady activity at Amazon where our little books and our recommended products keep selling. In the marketing world, a favorite saying is “Nothing happens until somebody buys something.” Activity at Amazon means something is happening!
  • Emails from readers wanting sample worksheets or a chance to discuss the outreach they are doing in their own community. These personal interactions are the highlight of my work.

So while the progress toward more preparedness isn’t dramatic, it does feel as though our work is leaving the world a little better than when we found it. That feeling alone is enough to keep us motivated!

What’s your reason for promoting preparedness?

Now, I have taken a whole page to describe our Emergency Plan Guide “mission.” Traditionally, a business’s “mission statement” is just one or two sentences about goals and purpose! I’m not sure I could condense everything to something that short without a lot more effort! (You’ll remember what Mark Twain said about not having time to write a short letter . . .)

Long or short, what would your “mission statement” answer be if someone asks you about why YOU keep promoting emergency preparedness? Let us know in the comments!

Virginia
Your Emergency Plan Guide team

P.S. The why question isn’t an idle one. The more we know about why, the easier it is to identify people who share that why — and the results you can get by working together will be magnified!


Steps we are taking to avoid getting infected by COVID-19

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What are you doing TODAY to help prevent getting infected by COVID-19? Check out these two things that we are doing. Maybe you can find them useful, too.

(I apologize to new readers for jumping right into action here, but there doesn’t seem to be time for a gentle introduction! I’ll be working on more “conversational” blogs in the coming days!)

Masks reduce the chance of getting infected and of infecting others.

We live in a retirement community – which puts all our neighbors, by definition, at a higher risk of carrying and getting seriously ill from the coronavirus. The good news is we have developed a Neighborhood Emergency Response Group that stays in touch (with regular walkie-talkie drills! and now, with zoom calls or telephone conference calls) and tends to be proactive instead of reactive.

Our neighborhood group is sewing and delivering masks.

For instance, this morning I picked up two sets of hand-made masks from one of my group members. The masks were stitched, disinfected and packed carefully in clean plastic baggies. With ever more urgent information coming out about wearing masks all the time in public – and maybe even in the house if you have someone who is ill – this is the second wave of protection that we’ll be offering to all our neighbors. (We have already been practicing distancing and sheltering-in-place for weeks.)

So the question – where are you getting masks for yourself and your family? To avoid depleting the commercial supply for health care workers, you can make them yourself. Here is an article with links to several different models and patterns, plus a video showing a simple mask made with just a handkerchief and rubber hair bands, no sewing at all!  However you make or buy masks, it’s clear that the more layers of cloth, and the closer the fit (without gaps), the more effective the mask.

(If I were going to buy the hair bands as shown in the video, I’d look for some like these shown below. Click the link and you can see what prices are for these and similar bands at Amazon. Full disclosure — we are Associates at Amazon and can get a small commission if you buy through this link. It doesn’t affect your price, of course.)

Improve your lungs even before you get infected by COVID-19.

True story. Last November friends of EmergencyPlanGuide were alerted to my partner Joe’s life-threatening anaphylactic response to the contrast dye associated with a CT scan. This had nothing to do with COVID-19, of course. And I am happy to report that he is not only back to normal but even BETTER than he was before this all happened!

During the episode, though, doctors were concerned that his lungs had been damaged. And they kept testing and testing. One of the tests is what I want to mention today. It seems as though there could be a use for it as more and more people are threatened with respiratory distress associated with being infected or even having survived COVID-19.

Joe was using only half his lung function.

After those days in the ICU, Joe couldn’t exercise. He was lying down much of the time. He was breathing very shallowly.

To get Joe to exercise his lungs, doctors told him to use what’s called an incentive spirometer. Put simply, you breathe in through the spirometer tube and it measures how well your lungs are working. Because it measures, you get a baseline and as you practice, you can see your lung capacity improve.  The spirometer allows you to keep your lungs active even without exercise.

Here’s a video that shows how the spirometer works. 

And here’s a link to Amazon, where you can purchase a spirometer.

Now I’m not a doctor and I’m not giving you medical advice. We are using each of these two items and I don’t think either one has a downside. So I pass them along for you to consider as you do your best to be proactive in this difficult situation.

And tomorrow, I’ll come back with more info about who I am and how Joe is better than before it all happened . . .!

Virginia
Your Emergency Plan Guide team

National Household Survey — How do you measure up?

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FEMA logo

Every year FEMA comes out with its National Household Survey on Preparedness. The 2020 survey – with estimated results — just appeared. (It seems odd to me that 2020 results would be released with 3 months still to go in the year, but . . .?)

While the survey results do show progress, they are not exactly ideal: only 51% of the US population considers itself prepared, up just 2 points since 2019. (You could say that this household survey confirms, again, why Joe and I continue our work at Emergency Plan Guide!!)

Let’s see how well you are doing.

Just for fun, here are a couple of little quizzes to see how you measure up! Of course, since you are reading this Advisory I’ll bet that your answers will put you into the very top tier of “preppers.”

If you are working with a group, please consider turning this Advisory into a newsletter article or an email exercise, and then compare your group results with what the 5,000 FEMA interviewees said!

Comparing national Basic Preparedness Actions.

FEMA defines six basic preparedness actions, and in 2020 about 68% of the people interviewed took at least 3 of them.

So here are the six basic actions. Which ones did YOU take in 2019?

ActionYes, I didNo, I did not
Attend a local meeting or training  
Talk with others on getting prepared  
Make an emergency plan  
Seek information on preparedness  
Participate in an emergency drill  
Gather supplies to last 3 or more days  

And here’s what the survey says about your neighbors!

ActionNational percentage who did
Attend a local meeting or training29%
Talk with others on getting prepared48%
Make an emergency plan48%
Seek information on preparedness65%
Participate in an emergency drill56%
Gather supplies to last 3 or more days81%

Comparing national household financial preparedness.

How well are people prepared for a financial emergency? The coronavirus pandemic has certainly shed some light on our savings habits . . ! But even in 2019, when we’d never heard the word “Novel,” the National Household Survey found that while 68% of adults have set aside some money for an emergency, only about half of them had more than $700. That number didn’t change in the 2020 survey.

Note: When I wrote the mini book on Emergency Cash it included a fictional story about the costs associated with a 200 mile, one-way evacuation from a hurricane-threatened coast to a relative’s house inland. Costs in the story quickly added up to close to $600, just to get there!

Clearly, emergencies take extra cash. How much do you have set aside? _____ Or, given today’s income challenges, how much is your goal for emergency savings? ______

What influences preparedness?

The study gathers information on four things that influence people’s decision to begin preparing. One of the four stands out as having the greatest influence. The other 3 seem to have a similar degree of influence.

Here are the four influencers. Which one do you think has twice the influence of the others?

  1. Awareness of information – That is, I have read, seen or heard information in the past six months about how to get better prepared for a disaster.
  2. Experience with disasters – I have personal or familial experience with the impact of a disaster.
  3. Preparedness efficacy – I believe that preparing can help AND I am confident in my ability to prepare.
  4. Risk perception – I recognize that at least one disaster type could impact where I live.

To answer the previous question, Item #4 has a 98% correlation with influencing people to start preparing. The other three only have a 47% correlation.

Measuring preparedness behavior change.

As we look at this last excerpt from the National Household Preparedness study, it offers some perspective for preparedness leaders.

FEMA uses a Stages of Change Model to measure attitude and behavior regarding preparedness. This chart measures changes between 2013 (grey line) to estimated 2020 (blue line). You can see how slow progress has been over these seven years! The only good news from 2020 is that more people “intend to prepare in the next six months.” (Stage 3)

National Household Survey on Preparedness for a Disaster (FEMA )

What recommendations come out of this study for local groups and their leaders?

As I read these statistics, and fit them in with my own experience, I find at least 3 things that stand out to guide all our efforts.

  1. We need to make neighbors understand what threats we face in our individual communities. And not just a name of a threat, like “hurricane” or “earthquake,” but details about alerts and warnings of danger, what damage could be caused, what to expect from authorities, and exactly how to best prepare for that threat. (This includes dispelling out-of-date recommendations like parking under an overpass during a tornado, or standing in a doorway during an earthquake!)
  2. We need to emphasize that preparing for this threat is doable and will make a difference in how we get through or even how we survive. Simple step-by-step instructions will give people confidence they can do this. When you focus on the role of everyday household items for preparedness, like a flashlight or extra phone-charger, you are showing that preparing doesn’t need to be expensive.
  3. Sponsoring local neighborhood meetings is the best way to share information about threats and preparing! (Haven’t we been saying and doing this all along?!)

When FEMA started their surveys way back in 2007, they studied a few factors that were not mentioned in the 2020 survey. I pulled out some info from earlier studies and am including it below. It certainly fits with my own experiences.

  1. Information needs to be customized to the community – considering language, experiences with disasters, experience with law enforcement, etc.
  2. Social networks within the community have a powerful influence on preparedness behavior. In particular, volunteering in preparedness/safety/disaster-related organizations spreads and strengthens knowledge and commitment.

Next steps for our groups.

Here in our neighborhood we are not yet back to regular, face-to-face meetings, so our ability to share detailed information is limited. Yes, we do publish various email announcements. And other groups are arranging for conference calls and zoom meetings to keep their members motivated.

However you manage your meetings, I hope you’ll consider what FEMA has discovered via its National Household Survey and use that information to encourage your attendees to learn more and do more. As I’ve sure you’ve found, once people start taking preparedness actions, it’s much easier for them to keep taking more. We can all strive to beat that 51% preparedness level in our neighborhoods!

Good luck with your own meetings, whether it’s just your family or includes neighbors or other social groups.

Virginia
Your Emergency Plan Guide team

P.S. Looking for inspiration? Our book of Emergency Preparedness Meeting Ideas has plenty of meeting suggestions that can be readily converted from face-to-face to online format.

P.P.S. If you’d like to see the full FEMA National Household Survey report, you can get summary results here. On that same page you’ll find links to 2 videos that present the entire study.


Store Water for Emergencies — Revived

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collapsible water bag
2 gallons, carryable, collapsible

You have surely read many articles about why and how to store water for emergencies. The picture above came from one of our own earlier Advisories! But with hurricane season starting, an a tornado having just hit last week, it’s time once again to address this most important preparedness topic.

If some of this looks familiar, please jump to the bottom half of the Advisory where we address Buckets, bladders and bags! All new!

Why is storing water so difficult? Consider these possibilities:

  • Your household changes. What you needed to survive for 10 days a couple of months ago won’t be enough with the new baby plus your mother now living with you.
  • You move to a new home in a new location with a totally different climate. You used to be near the Washington coast. Now you’re in the middle of Oklahoma.
  • Another hurricane is threatening off the coast. Its storm surge will overrun your municipal water system — again.
  • Carcinogens and toxic contaminants have been discovered in the drinking water in your state.

The point? You can’t just check the box one time and be done with it! Having enough water in the right place at the right time is an ongoing challenge.

So, time for another look at how best to store water for emergencies.

Plastic bottles of water? Handy but . . . maybe not!!

Here’s another photo from my own camera. The bottle is from a case of water that has been sitting in our HOA office for about a year.

Deformed plastic bottle of water
Would you want to drink this?

Plastic bottles are NOT a good idea for long-term, emergency storage. (Not to mention the issue of plastic waste . . .) Plastic doesn’t stand up to weight or to heat. And that heat issue makes them particularly impractical for storage in the car.

On the other hand, high-quality BPA free plastic containers DO work for longer-term storage.

The following examples of storage containers come from Amazon. As an Amazon Associate I earn a commission if you make a purchase through these links.

WaterBricks –In the past we’ve talked about WaterBricks – relatively expensive but of excellent quality and extraordinarily useful for apartments and condos where storage space is limited. They stack and fasten together for stability. The full-sized brick holds 3.5 gallons; the half-size holds 1.6 gallons. You can also get a spigot for a brick, so you could set it up on a counter for real dispensing convenience.  (I’d get more than one spigot.)

WaterBrick Blue Water Storage Container (6 pack) 3.5 Gallon

Last time I checked at Amazon, the WaterBricks were on back order. I soon discovered Saratoga Farms, another stackable container set, slightly different but just as useful. It’s “blocks” hold 5 gallons each.

Saratoga Farms 5-Gallon Stackable Water Containers (100 Total Gallons), 20 Pack, Blue, BPA Free, High Density Polyetholene (HDPE) with Built in Handle

Plastic containers for ice. Don’t forget to fill smaller-sized clean plastic containers with water and use them to keep your freezer tightly packed. (Be sure to leave plenty of space for the water to expand. And avoid containers marked “3” (for polyvinyl chloride, or PVC), “6” (for polystyrene, or PS), and “7” (for polycarbonate). Frozen plastic “cubes” will help save energy by maintaining the cold in the freezer, and if the power goes out they’ll give frozen foods a bit of a longer life. Finally, you can use the melted ice as a source of emergency water – for hygiene if not for drinking.  (Once-frozen water sometimes doesn’t taste so good.)

[16 Pack] Food Storage Containers with Lids, Plastic Food Containers with Lids, Airtight Storage Container Sets for Healthy Diet, Vegetables, Snack & Fruit (Small&Large Size), BPA Free & Leakproof

It’s probably best to recycle the water in your WaterBricks and your food storage containers every 6 months or so.

Aluminum cans – Good for 50 years!

Last year Joe and I participated in an Emergency Preparedness Forum north of Los Angeles and there we were introduced to canned water. Here’s a picture of one of our cans. You can buy cases of the stuff, easy to store. And here’s the most exciting thing – the water has a 50-year shelf life! 

Aluminum Can of Water
Canned water?

As you can image, these aluminum cans are relatively expensive. You can get them at Amazon – and they will be delivered. Here’s the link:

Blue Can Premium Emergency Drinking Water – 24 Pack

If you live in or near California, you may be able to get discounted prices on cases of Blue Can Water from my friend Patty Kirby. She introduced me to canned water, and she works with HOAs, businesses and other groups. (Obviously, an order big enough to fill a pallet (100 cases) would get the best possible shipping price.) Contact Patty directly: patty@BlueCanH2O.com

Water Barrels – Good for at least a year and probably twice that long!

Quite a few years ago we got a great deal on blue barrels for our volunteers. These days prices are considerably higher, but the need to store water for emergencies is still there, and maybe even greater. In fact, you may need more water than you did before!

Augason Farms Water Storage Barrel 55-Gallon Drum

Some thoughts to remember when it comes to water barrels:

  • When it’s full, the barrel weighs about 480 pounds. So – how are you going to get the full barrel to where you can use it? Not easily! That’s why you need a pump to get out a gallon or two at a time.
  • Be sure your barrel is of food-grade plastic. Give it a good clean by adding a couple of gallons of water, a cup of fresh chlorine bleach , and rolling it around until every surface has been exposed. Drain and rinse.
  • Find a good place to set the barrel because that’s where it’s going to remain once it’s filled. Keep it out of direct sunlight. Don’t place it directly on a concrete floor – put some boards down as a platform. And you may consider how to camouflage it. No use broadcasting that you have a lot of water available.
  • Once your barrel is clean, fill it with tap water as is. (Make sure the hose isn’t dirty!) But you may wish to add another layer of protection by treating the water you are storing with bleach or water purifier. The water storage recipe: add 6 teaspoons of fresh, regular unscented bleach to your 55 gal. barrel of water.

NEW: Buckets, bladders and bags to fill at the last possible minute.

Recently one of my LinkedIn groups was filled with water storage ideas. Here are several more containers for you to consider, based on recommendations from that group. Consider how HEAVY the various containers will be once they are filled with water! 1 gallon (in its container) weighs about 8 1/2 pounds.

(So the 2-gallon bag Joe is holding in the picture above weighs about 17 pounds.)

We own a couple of these, and have them tucked into our survival kits. Probably not too durable, but they have held up for us. Certainly convenient!

Stansport 2-Gallon Water Storage Bag
If your container doesn't have a spigot, consider how you are going to get the water out. This one has a spigot.

WaterStorageCube BPA-Free Collapsible Water Container 5.3 Gallon with Spigot, Camping Water Storage Carrier Jug for Outdoors Hiking Hurricane Emergency, Foldable Portable FDA Water Canteen (1-Pack)
Rigid container, bigger yet. Gets excellent reviews.

Reliance Products Aqua-Tainer 7 Gallon Rigid Water Container
This is a one-gallon collapsible container, which makes it easy to store until you want to fill it.

4-Pack Bundle | Reusable Transport and Storage Water Container Solution | 1-Gallon | Collapsible | Non-Toxic BPA-Free | Space Saver Solution | Proven no leaks
Comes in a variety of colors, and has a lid.

Freegrace Premium Collapsible Bucket Compact Portable Folding Water Container - Lightweight & Durable - Includes Handy Tool Mesh Pocket (Green(Upgraded), 23L (Lid))
Efficient. BIG when filled! (Bad illustration. Click below to get the full "picture.")

AQUATANK2 Water Storage Bladder (60 Gallon)
Another poor image for a dramatic piece of equipment. Power outage threatened? Lay the liner in any standard bathtub, attach the fill sock to the faucet, and fill the bladder to capacity, which takes approximately 20 minutes. A siphon pump is included to easily dispense the water into jugs or pitchers, making it easy to use your water every day.

WaterBOB Bathtub Emergency Water Storage Container, Drinking Water Storage, Hurricane Survival, BPA-Free (100 Gallon) (1)

I encourage you to get some containers like those above. Knowing that you have what you need when the emergency threatens will give you greater peace of mind. And you’ll have some credibility when you remind neighbors that they should be ready or already storing water, too!

Let us know if YOU have a favorite water storage container.

Virginia
Your Emergency Plan Guide Team

Walkie-talkies for emergencies and much, much more!

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Boy with walkie-talkie
Walkie-talkies not just for emergencies

It’s one thing to make your lists and carefully assemble all your emergency supplies and equipment. I assume your stash includes walkie-talkies, or hand-held battery-operated radios.

But if you really build preparedness into your lifestyle, you’ll find yourself using walkie-talkies for emergencies but also for every day tasks!

We use walkie-talkies for emergencies but also for so much more!

If you haven’t considered getting radios for your own stash of emergency supplies, consider the following list of how you might use them if you had them.

Manage traffic using walkie-talkies.

Just yesterday Joe and I were asked to help direct traffic at a drive-thru food distribution taking place right down the street. (It was a last-minute call.) We grabbed our fluorescent-striped vests (always important for both visibility and authority), a couple of walkie-talkies each, and jumped into action. I stood at the distribution point, Joe positioned himself at the assembly point around the corner, and we made sure cars approached slowly, on the correct side of the street, etc.! Safe and easy because we could keep in constant touch!

Pickup at airport.

We always carry walkie-talkies when we’re picking up somebody at the airport. Joe drops me off and continues around the loop. (No parking and waiting allowed.) I run in, find our guest, keep Joe apprised of the timing, tell him exactly where we’re coming out – and he swoops right up in front of us! There’s no dialing, no answering of phones, etc. Joe just listens to my commentary so the pick-up is smooth and easy.

Convention contact.

In the days before COVID, we regularly attended industry conventions. Since the purpose is to network, that means you can easily get separated – one person stays to talk with a vendor, while the other cruises on down the aisle. Pretty soon you have lost each other in the crowd. But, with a handy walkie-talkie, you can let the other guy know right where you are. Again, no need to dial, no crossing your fingers hoping there’s reception within the conference hall. Works perfectly.

County fair.

This same concept works for any kind of fair, outing at a theme park, etc., but with an improvement: You can let the whole family know, all at once, that you’ve decided to take a rest by the Snow-Cone stand.  

Parking assistance.

Last week I watched as a neighbor tried to back his new camper into a parking space. (There was no option for a drive thru!) He was having a tough time. His wife was trying to help, but he couldn’t keep her in view because of the sharp angle. (And her hand signals weren’t too clear, either.) Joe and I have used walkie-talkies for years to safely back RVs (and RVs towing cars!) into campgrounds, storage areas, etc. It’s a lot easier to tell the driver when the hitch is just 6 inches from crunching into the corner of the rig than to try to SIGNAL it!

Tracking racers.

Our CERT group often participates when the city sponsors a long-distance race. People with walkie-talkies are positioned along the course and report as the runners come by, if there’s an emergency, etc. All the course monitors can hear as the race progresses and be ready as contestants approach. We’ve used walkie-talkies to track cars passing checkpoints in a hill climb, too.

Sporting events.

When you are in line at the stadium concession stand for hotdogs and beer, and your youngster needs to head to the bathroom, send him along with a walkie-talkie and instructions to check in at the top of the stairs, at the door to the restroom, etc. He’ll be fine – and you won’t have to worry.

Explore safely.

Part of the joy of camping is heading off into the trees just to see what there is to see! As a parent you want your kids to have that experience. But as a parent you naturally worry that they could get lost, injured, etc. Send your kids off with walkie-talkies so they can keep in touch with each other AND with you. Then let them all know when it’s time for lunch. One call is all it takes to reach the whole pack.

Car convoy.

If you’re traveling with a couple of cars it’s good to be able to agree to a stop, warn about something ahead on the road, report that you’ve lost sight of the other car, etc. Walkie-talkies are instantly available for messages like that! Now safe driving habits include not having to REACH for a phone and not having to use more than ONE FINGER to activate the phone. That’s why walkie-talkies are usually not included in legislation defining “distracted driving.” (At least, that’s what I’ve been able to discover. Check with your own state.) It’s best, of course, for the radio operator not to be the driver.

Construction and plumbing.

We occasionally find ourselves trying to figure out where there’s a break or an obstruction or a leak in a pipe. Picture Joe outside at the sewer cleanout, me inside at the sink.  “OK, turn on the water!” “OK, now turn it off.” No yelling. Easy and efficient. Or picture me on the roof, cleaning off dead branches. “Can you hand me up the leaf blower?” Again, no yelling!

I think you get the message! Walkie-talkies rock!

Of course, our walkie-talkies are our main resource for emergency communications. We fully anticipate that a wildfire could cause a complete communications shut-down. So we’ll be holding our monthly neighborhood group radio drill this very evening.

But having and using the walkie-talkies on a regular basis makes them even more valuable. If you haven’t yet considered adding them to your own supplies, now may be the time. Perfectly good ones are available for around $30 a pair.

Our walkie talkie reviews page goes over 6 things to watch for, and has links to examples of different styles and their costs. Our favorite for regular usage is the first in the list.

We think everyone can take advantage of walkie-talkies for daily living!

Virginia
Your Emergency Plan Guide team

P.S. Let us know how YOU use walkie-talkies — for everyday and also for emergency communications. Really, these are some of the most valuable and useful tools available! (They make great gifts, too.)


Evacuation Realities This Week

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Sigh showing evacuation route ahead of hurricane

If you’re reading this, you’re probably not considering evacuation. You are probably not one of the hundreds of thousands of people who, right now, are displaced, wondering when they can head back home, trying to figure out if home still exists!

It’s been an astonishing couple of weeks. Evacuation orders impacted tens of thousands in the Bay Area of California and over 1.5 million people in Louisiana and Texas!

The current evacuation situation is calming, but . . .

As of today (September 1, 2020), all hurricane evacuation orders have apparently been lifted. A few new orders are still coming out in California for specific wildfire hot spots.

For many, the nightmare of cleaning up has already begun – in the worst cases, with no safe water and no electricity. (Read on for some more details.)

When will it be your turn to evacuate?

My “job” here at Emergency Plan Guide is to help make people aware of potential disasters. Maybe you’ve never had to evacuate before. But that good fortune may be running out. Not because you “deserve” to have anything bad happen, but because the number and the intensity of disasters is increasing. Take a look.

Bigger and fiercer wildfires still threaten the West.

For example, in California, where wildfires are of course expected this time of year, we have never seen so many at one time!!  Two weeks ago there were 560 wildfires burning simultaneously! The fires grew so quickly and so big that they outgrew their original names and came to simply be called “complex” fires! 

We watched real-time maps that showed the creeping growth of the CZU Lightning Complex, in the Santa Cruz Mountains, the LNU Lightning Complex, in the North Bay near San Francisco, and the SCU Lightning Complex in the South and East Bay.

And did you notice the word “Lightning” in each of these names? The record-breaking heat I wrote about last week was accompanied by thousands of lightning strikes. These strikes sparked the smaller fires that joined to make up the complex fires.

Even today, while temperatures are somewhat cooler, more thunderstorms and lightning strikes are expected over the next few days. (And they don’t bring any rain with themselves.)

I have lived in CA for most of my adult life – and Lightning Complex fires are new to me! The way experts are talking, it looks as though this is just the beginning . . .

The peak for hurricane season has yet to arrive.

Thousands of miles away, along the Gulf Coast, it was a one-two punch as Louisiana’s first Category 4 storm made landfall. Tropical storm Marco was right behind. This year’s hurricane season had been forecast to be “extremely active.” and the forecast is proving accurate. This is the first hurricane season on record in which 9 tropical storms formed before August and 13 formed before September. And the historical peak of the season doesn’t come for another couple of weeks!

As I’m writing this, the National Hurricane Center warns that 3 more storms are forming in the Atlantic.

If an evacuation were called right now, would you be ready?

This year we added another book to our Q&A Mini-Series. It carries the title “Evacuate!”  (With exclamation mark.) The intro to this mini-book asks four simple questions that I think are worth reviewing right now.

  1. Are you confident you would HEAR the call to evacuate?
  2. Do you think you would BELIEVE whoever made the call?
  3. Are you sure you would UNDERSTAND what you are being asked to do?
  4. Are you PREPARED for what you would need to have and do?

Now like the other booklets in the Mini-series, this book goes on to discuss about a dozen preparedness issues associated with evacuations. Along the way, it helps you answer these four questions.

Do you need a quick review of your readiness to evacuate? Grab a copy of the booklet and take the time to read the questions, consider the answers and fill in the blanks about your own situation. Here’s the direct link to Amazon.

But wait, there’s more . . .

But because I wrote this before the continuing spread of COVID-19, here are some more evacuation issues that have come up. You’ll want to build them into your own evacuation planning.

COVID-19 has made recent evacuations more difficult and longer-lasting.

In California, the high heat, hundreds of fires and the number of fire fighters incapacitated because of COVID-19 (including the thousands of inmates that usually support fire-fighting efforts) means that resources have been stretched much thinner than usual. Even though National Guard troops have been activated, and crews, aircraft and bulldozers have been arriving from other states, the big complex fires are still less than 50% contained. Evacuees are facing more days of waiting to try to get back home.

Social distancing and quarantine requirements for ill patients have further complicated matters.

Sign for Evacuation Assembly Point marked FULL

In Louisiana, one emergency planner trying to move people out of the way said that 2/3 of their bus capacity was lost because buses could be only filled up part way. It was the same story with community shelters. People were sent to hotels to maintain distancing.

In Texas, the Circuit of the Americas race track was being used as an intake center where evacuees could get a voucher for a local Austin hotel. But thousands showed up, where only hundreds were expected. Available hotel rooms were full by Wednesday, the day before the storm hit. In some cases, even where rooms were available, they couldn’t be used because staff had been furloughed or was sick because of the pandemic.

And more people could not afford to evacuate at all because they’ve been unemployed for weeks. They had to depend on public shelters or simply ride it out.

Recovery is now underway – but it’s going to be tough.

For hundreds of thousands of people, even if they can get back home to begin clearing debris and/or rebuilding, they’ll have to work and live without electrical power or water.

These difficult conditions add to the disaster. In Louisiana, half the 16 casualties of Hurricane Laura have come from carbon monoxide poisoning as people used generators to offset loss of utility electricity.

Mayor Nic Hunter of Lake Charles, Louisiana posted on Facebook: “There is barely a trickle of water coming out of most faucets in the homes of Lake Charles.” No estimated time of restoration for utilities was mentioned. “Make sure you understand the above reality and are prepared to live in it for many days, possibly weeks,” Hunter wrote.

Is it time to double down on your own preparations?

A doubling up of disaster – COVID-19 plus storm, or earthquake, or heat wave – will stretch everyone’s capacity. Now would be a good time to review your own preparations with regards to your emergency supplies (both home and Go-Bags) and your readiness to evacuate.

Virginia
Your Emergency Plan Guide team

P.S. Really, our Mini-Series booklets were designed just for this review purpose. Check them out.


Staying Active Despite COVID-19

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“Where is everybody?”

With COVID-19, we are stuck at home. We can’t hold our monthly neighborhood group meetings . . . so how to keep our group together? Here’s some of what we’re doing to stay active . . .

Local Activities Keep Us Busy

  • Regular email messages about pertinent topics. Last week, for example, we sent out information about “Managing Extreme Heat.” (I turned that into an Advisory, as you may have noticed.) By the way, that warning was extended to a second week. We had to send a couple of follow up messages explaining how the state grid operator manages “rotating outages” (1 or 2 hrs only) and how they differ from individual utility-managed Public Safety Power Shut-offs, which could last for days. Outages are rare – this is the first time we’ve had any in 19 years. We haven’t experienced any PSPSs so far this year, but they will be coming!
  • Remote training via webinar. Last month was the first time I’ve been the featured speaker for a newly-forming group in the Bay Area of California. That wide-spread group is actively recruiting even during the pandemic! Topic for the training: “Building a Neighborhood Group.” I stressed knowing the audience/target rather than following a strict top-down procedure.
  • Conference calls with neighbors. I’ve mentioned our volunteer team members who are sewing colorful, multi-layered masks. They’ve distributed 842 as of last week! (Some masks go to neighbors while others have been distributed to various non-profit groups that serve our community.) The reason we use a conference call instead of webinar is that this is our Low Vision Support Group! No need for a digital screen if you can’t see it!  (Obviously, not all members sew. But all get involved in other aspects of the project.)

So these are the very local neighborhood happenings – and there will be more info to come because we have a couple more projects in the works.

Publishing Activities Spread Valuable Info

More exciting, perhaps, is the fact that Joe and I added a 12th book to our Emergency Preparedness Q&A Mini-Series just yesterday! The title: Crisis First Aid.

This is a topic that generates a lot of emotion! Every time we bring it up at local meetings we get questions like these:

  • Oh, dear! How would I know what to do?
  • Who should I try to help first?
  • What if I try to help someone who is injured and I screw up?

Of course, Joe and I are not medical experts. And this 60-page booklet doesn’t make us one or make you one, either. But as we researched the writing we realized that we all have important experience to share in an emergency . . . not the least of which is a determination to approach the emergency with a plan, a collection of good medical supplies, and a basic understanding of what common sense actions we can take.

If these are questions that you have heard, or have asked yourself, consider getting this booklet. Give it a read. You may be surprised at how well positioned you already are to be of real help in a disaster. (Plus, there are other resources mentioned that you can follow up with.)

Almost Ready — Training for Other Community Groups

I know many of you share a desire to get more people involved in being more prepared. And of course, like us, you find it a challenge to make that happen!

I write weekly Advisories as one way to spread what I hope is good information. Joe and I reach out to our neighbors and plan regular meetings and training as a second level of sharing. Our books reach an even wider audience – but we still know that . . .

People don’t want to just READ about something, they want to EXPERIENCE A CHANGE!

While the Mini-Books were written to help people make that change one step at a time, the books also lend themselves to group training session.

Coming Soon — Preparedness as a Group Course

So our next goal is to turn the Mini-Series into an actual course that could become an activity for any kind of group: a neighborhood group, a youth group, a church group. The leader of the course will be one of the group members.

We’ll be calling on our years of formal educational training (I still have my Lifetime High School Teaching Certificate!) plus the many, many meetings and programs we’ve led for business clients and colleagues. We are developing simple tools to help course participants realize:

  • WHY getting more prepared makes sense
  • HOW to get past procrastination (with the help of your friends!)
  • WHAT a change the course will make in your daily life – including new trust and confidence.

We have just a couple more booklets to write to finish the collection, and then we’ll be pulling together the course. Maybe you’ll even want to be a course leader???

We’ll be letting you know as the program develops. If you have suggestions for groups, ideas you would have liked to have experienced in your own training, tips for engaging adults – don’t hesitate to drop us a note. If you’re reading this, you’re out there doing much of what we are doing, I am sure!

Prices On Books Going Up

As I may have mentioned some weeks ago, we set the introductory price low to encourage people to get started sooner. Since then Amazon has repeatedly urged us to raise the price and we’ve agreed to do so on the 1st of September.

So while the mini-series booklets are still very inexpensive – only $2.99 for an ebook and $4.99 for the paperback version – if you have thought about getting any of our books you can save some money if you do it now.

Crisis First Aid is the latest in the Mini-Series

As I said, the latest mini-series topic is “Crisis First Aid.” Click here to see the whole collection. And if you have any questions, don’t hesitate to contact us. We’re proud of these books and think they fit a real niche by being so affordable and easy to get through.

Virginia
Your Emergency Plan Guide Team


Building a Neighborhood Preparedness Group via Zoom

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A week ago I was invited to share some Emergency Plan Guide stories about building a neighborhood preparedness group. But it wasn’t via this website, and it certainly wasn’t in person. It was as the presenter in a Zoom webinar! Here you see me from both sides of the camera!

Virginia on zoom call on topic of building a neighborhood preparedness group

Of course, I’ve told many stories about group building over the years. Many have found their way into Advisories. I’ve even collected some of my favorite outreach stories and turned them into a book: Emergency Preparedness Meeting Ideas.

But this Zoom webinar was a new experience!

A LinkedIn connection passed my name along to a neighborhood preparedness group just getting organized in Northern California. Since all their new members and potential members are stuck at home because of the pandemic, they are doing outreach and training via Zoom – and they invited me to be the featured speaker at last Saturday’s meeting.

Like you, I’ve gotten used to attending online webinars. (I make it a practice to add a few questions and comments in the chat box to make sure the presenter realizes the audience is engaged and interested!) But this was my first participation as presenter. I had to manage lighting, and audio, and video. (What were audience members seeing in my office, behind me?) I had to switch screens to my PowerPoint presentation. All new skills!

The presentation went better than I had hoped.

I used mostly photos to share our experiences with team building here at Emergency Plan Guide. Some photos were from our own group, others from activities our readers have sent in, and a few were screen shots from online resources. Only six slides had any text.

The presentation went well, finished on time, and it was fun! (We encountered only one technical glitch, from which I was smoothly rescued by the host.)

A number of people expressed generous appreciation – this one was particularly kind: “. . . love that you are sharing your pragmatic recommendations and lessons learned so we don’t have to reinvent the wheel!”

Yes, sharing was the name of the game that Saturday morning. And I would like to extend that interest in sharing via . . .

An invitation to you!

People across the country are working hard to help neighborhoods get better prepared. And it’s not an easy job. The annual FEMA National Household Preparedness Survey shows that while a few more people collect a few more supplies every year, the number of people that participate in neighborhood group activities stays stubbornly around 51%.

I believe that until neighbors can work together to prevent or respond to a disaster, we are spinning our wheels!

Our emphasis at Emergency Plan Guide always comes back to neighborhood team building. Can you help?

What’s the best meeting you ever put on in your neighborhood?

Here’s a chance for you to try something new yourself during this pandemic. Send me a story of your “best meeting” for building your neighborhood group’s skills and connections. In turn, I’ll share it here at Emergency Plan Guide and on LinkedIn, too, where hundreds or even thousands of people will see it!

If you think this may be the perfect time to become “a published author” (!), let me know. I’ll send you some simple copywriting suggestions to help turn your story into a useful and shareable resource.

I know you can do this, because I’ve received great emails in the past that were perfect as “best meeting ever” Advisories. (Often, I have referred to them here!)

We need to be creative during these enforced stay-at-home times. I did my first webinar. Maybe you can do your first neighborhood meeting story!

I look forward to hearing from you. Together we can strengthen the entire community!

Virginia
Your Emergency Plan Guide team


Solar For Back-Up Power

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Solar Panels for back-up power
A realistic option?

We write often about how to be ready for power outages. The conversation may start with battery-operated emergency radios and/or flashlights, but it almost always moves to solar for back-up power.

A couple of weeks ago, our Advisory was about smallish “solar tools and appliances” that can be put to work when it’s dark, at home or outdoors.

This week, we’re continuing with a look at larger solar systems, the kind that can actually substitute for lost utility power.

Here’s an aside: You may not realize that starting in 2002 I worked for nearly 10 years with an energy consulting firm. One of our major projects was to introduce solar electricity systems to families, schools and businesses in southern California. When the program started, I remember the cost of solar being $9-$10 per watt for a residential roof-top system. Today, the average price across the country is more like $2.50-$4.00 per watt! That’s a 60% drop!

Price drop per watt makes solar of renewed and continuing interest. And it would be natural if your first question were, “So how many watts do I need?”

The correct question would actually be, “How many kilowatts do I need?” (How many thousands of watts?) For your reference, the average installation in the U.S. is around 6 kW. In 2020 the average system cost (after tax credits) was between $16,000-$20,000.

But that’s actually NOT the first question. In fact, there are several questions that come before that one!

So let’s take a look at some of the questions you’ll be asking, and finding answers for, if you are considering solar for back-up power. Along the way I’ll share some stories from the “old days,” some current resources, and some cautions.

Does solar really work?

Yes, it really does. Panels and their various connectors have become a lot better. Proof: Some panel warranties extend to 25 years! But keep in mind that it still takes lots of solar panels and accompanying equipment to produce the amount of electricity you would need to power your whole house. We’re talking thousands of dollars, not hundreds.

That’s why most people start with just a modest system – maybe as small as just two or four panels! — and add as they get more familiar with the technology.

(I spoke last week to a long-time EPG reader. He had just finished doubling the size of his 10-year-old system because of our utility companies are warning about “safety outages.” In California, wildfire season has started!)

The point is, solar is flexible.

How hard is solar to install?

Let’s look at some examples:

1. Hooking up the panels is straightforward. You can certainly learn to build a back-yard or RV-roof system yourself if you are willing to put in the effort. (See more on this, below.)

Here’s a diagram of a simple back-yard system. Direct Current (DC) is generated by the panel. It goes through the charge controller (to prevent any overloading) and is fed into the battery. From there, it heads to the inverter, where the DC current is changed to Alternating Current (AC). Most household appliances run on AC. Your AC appliances or devices can be plugged directly into that inverter and will have power as long as the battery remains charged.

Solar panels for back-up power
1. Simple back-yard, stand-alone system

2. Now, if you want to connect your system to your house, things get more complicated. Your house has power coming from the utility grid. If power from the grid fails, your home solar system has to shut off so it blocks any of your solar power from feeding back into the grid. (It’s actually a matter of life and death, because you can assume that somewhere on the utility grid people are working to fix whatever has gone wrong. “Your” solar power could electrocute them.)

Here’s another image, showing a “grid-tied” system. There would be a switch near (or part of) the meter (my red X) to protect the grid in the case of a grid outage. Note that this solar system is meant to supplement grid power. When the sun goes down, the solar stops.

solar for back-up power
2. Grid-tied system. Thanks to Samlex Solar for these two images.

3. Now let’s look at a hybrid system, that is, a grid-connected solar system designed with back-up battery power. Power for the home can come from either the solar panels or the utility grid or from both. In a utility power outage, a switch at the meter would turn off the grid. The amount of power usable in the home would then depend on the size of the solar system and its battery capacity.

Grid-tied, hybrid solar for back-up power
3. Hybrid system. Thanks to ArizonaAccurate for image.

Whew! So which type of system should I pick?

 In this Advisory, we’re talking about solar for back-up power. So you’d want either the simple back-yard system or the full-fledged hybrid system. (The grid-tied version, number 2., is meant to cut your electricity bill, not provide back-up power.)

How much is it going to cost?

As you can imagine, it’s all going to depend on the size of the system. The bigger the system, the more parts and of course the more cost.

So your first challenge is to decide how much of your home you want to be able to power if the grid goes down.

Whole house?

Calculating how much capacity you’d need for the whole house is worth another whole Advisory. You’ll need to start by taking a look at your usual hourly energy requirement, how many peak sunlight hours are available where you live, whether your panels can be positioned to get the most of that sunlight, and how much overall space you have for panels and batteries. (Here’s a simplified description of how to figure everything from one of our local solar installers. )

The reality for most home-owners? Your solar system will probably NOT be able to power your whole house. A system that large will take a lot of space and will be just too expensive.

Just the essentials?

Experienced solar-system users pare down when it comes to sizing their system for back-up power. They know how to pick only the essential appliances (refrigerator, TV, medical device), how to measure the appliances’ kW requirements, and how to schedule when appliances will take their turn, so as not to overwhelm the system.

If you’re trying to size a system for essentials only, check out this article. It will give you an idea of how many panels it takes to run particular appliances.

What should my next step be?

Based on my research and my experience, I recommend you (1) do some homework and then (2) talk to professional installers to get some advice and some quotes.

Professional system installers will want to know:

  1. Do you want a grid-tied system or a stand-alone system or a hybrid system? (For emergency power, it’s either of the last two options.)
  2. What appliances do you absolutely need to be able to run if there is a power outage? (Type, size, amps, how often and how long, etc.)
  3. How much space do you have for panels, batteries and associated components? (Solar contractors will likely take an image of your roof and yard and start with that, but of course they don’t know about your garage, etc.)

You will want to ask them:

  1. What panel options do I have? (Why do they pick the ones they use?)
  2. What inverter options do I have?
  3. How many batteries will I need to store energy for the appliances I want to run in an emergency?
  4. What warranties are available on the equipment?
  5. Will I be able to add to the system at a later date?
  6. What building or other permits are required?
  7. What tax benefits are available in my community?

If you are more of a DIY person, or want to know more before you reach out to a salesperson, consider these three steps.

First, go to Amazon and buy this book by Will Prowse. (We are affiliates at Amazon, as you know, so we’ll get a small commission.) Get the paperback version so you can mark pages, take notes, etc.

Hands down, Will has the best solar material for enthusiastic beginners. You’ll want to refer to this book often. (I have found that I need to review the watt/volt/amp equation on a regular basis!) The info works even if you aren’t installing your system on an RV. Here’s the link:

Mobile Solar Power Made Easy!: Mobile 12 volt off grid solar system design and installation. RV’s, Vans, Cars and boats! Do-it-yourself step by step instructions.

Second, go to YouTube and watch a few of Will’s videos. I’ve watched a half-dozen of them and every one is first-rate! Here’s one for beginners that will explain all the components mentioned above in my article, and show how they fit together.

Finally, take a close look at some of the “solar kits” or “all-in-one” solar power packages that are available for people starting out. (Search online for those words in quotes.) Kits are attractive and make sense, since you wouldn’t be buying all the individual parts separately. The video above shows a small kit. Below is a link to a larger kit (from the same company, Renogy) with 12 solar panels.

Renogy 3600 Watt Monocrystalline Solar Cabin Kit for Off-Grid Solar System with 12 Pcs of 300W Panel and Midnite MPPT Controller

For all kits, do be careful to check what is included. Many “starter kits,” even the ones above, do not include batteries.

I think solar is a great addition for any energy-conscious person to consider. It has become ever more affordable and reliable, and is no longer considered “cutting edge.” Solar is here to stay!

From a preparedness standpoint, it’s also a reliable source of power for emergency communications and lighting, not to mention security.

Stay tuned. You’ll be reading more about solar here!

Virginia
Your Emergency Plan Guide Team

P.S. We’d like to hear about your experience with solar for emergency back-up. Leave a comment! (Give us an idea of where you live so we can make adjustments for our own experience.)

Your new emergency plan — How is it shaping up?

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Dear Friend,

Last week was so tumultuous that I couldn’t focus long enough to draft a traditional Advisory. This week hasn’t been any better. The “photo op” episode in Washington D.C. can only be described as over the top.

We are all being forced to take a look a developing a new personal emergency plan!

Throughout all this turmoil, however, I have continued to think about my neighbors and my Emergency Plan Guide friends. So my first question:

How well are you managing during these challenging times?  

I trust that you are doing some of the same deep thinking I’m doing. It’s not easy. In fact, it can be exhausting! In any case, here’s some of what’s been on my mind that I want to share with you today, thinking that some new personal emergency plans or at least some adjustments to the “old” plans are necessary.

What I’m hearing from friends and colleagues.

First, as a matter of interest, nearly all the messages I am getting from long-standing preppers are focused on protecting families. I am receiving email after email describing how to barricade your home (or make it invisible), add to your firearm or other weapon collection, and revisit your plans for bugging out. Do you get these messages, too?

Second, nearly all the messages I am getting from non-prepper friends and family are also focused inward. But they don’t (yet) include plans. Rather, they develop the theme we were working on a few weeks ago in the midst of the coronavirus shut-down, namely, “What can I do that will be useful and helpful?”

Being self-sufficient is one thing. And it’s good. But being able to lean on, get support from others and give support in return – now that makes life even more powerful.

So if you’ve asked yourself “What can I do?” here are a couple of suggestions you can consider that have to do with building a more resilient community. (This focus on community is what distinguishes Emergency Plan Guide from most of the other survival/preparedness blogs out there, in case you hadn’t noticed.)

What actions here might work as part of your own “new emergency plan?”

  1. For us emergency preparedness always begins by helping take steps to improve your personal readiness. You know that we regularly suggest people find out about and take local CERT (Community Emergency Response Team) training. Question: Have you taken the CERT training? Have you taken a Red Cross class on CPR or emergency first aid? How about car-pooling to a class with a neighbor (once classes start up again)? (Next on our own list: Stop the Bleed.) These skills will serve for years!
  2. The next step is sharing information with and helping neighborhoods take action for the benefit of all.  Question: What informational flyers can you download or pick up and share with neighbors? (It’s hurricane season, and fire season, and earthquakes can hit at any time! There are also new groups forming online to examine policy changes in our justice system. Lots of good info on the Internet.) Can your local HOA or scout troupe or church group help pass out or otherwise share this information? (Retirement communities often have internal TV stations that could broadcast valuable alerts.) “The more we all know, the safer we all will be.”
  3. In some communities, leaders start a local Neighborhood Emergency Response Group whose volunteer members meet regularly to learn and practice new skills. Question: Would a neighborhood volunteer group help create stronger relations in your community? How much safer would your community be if more neighbors knew each other and knew what to do in case of an emergency? Can you take advantage of the current activist momentum to start or support a group? We have several workbooks just for people wanting to set up a group and keep it going.

Some final thoughts . . .

I do have to make one final comment about another group of messages that I have received. I guess I can call them “business as usual.”  Cheerful messages exhorting me to “Make it a great day!” Intense phone calls telling me “Not to miss this one-time business opportunity!” Neighbors waving and hollering out, “How you doing?” expecting “Fine!” as an answer. It’s as though these people haven’t even noticed the upheaval going on around us. Or maybe these messages fall into the automated message-delivery service category? 

Whatever, I find it impossible to pretend that what’s going on isn’t significant.  

Getting “back to normal” isn’t the right expression. We all are being faced with having to look at things we’ve taken for granted — and to make some changes. Joe and I sat late last night over our kitchen table to figure out what we will do, personally, to help our community move forward into a future that is safer and fairer.

I’d love to hear from you what your latest emergency plans are.

Virginia
Your Emergency Plan Guide team

P.S. And yes, I WILL have a “regular” Advisory out next week. It’s half finished already, and on the topic of solar-powered tools and equipment. Watch for it!

Drones for Emergency Response Teams

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The market for drones for emergency response teams continues to expand.

Drone for emergency response team

Updated 5-2020

We started reporting on drones about 5 years ago. At that time, drones were mostly high-tech toys. Two years ago we updated our reporting, and today it’s time for another update because . . .

Drones for emergency response teams are becoming more common. 

Before you start looking at drones for use by your neighborhood emergency response team, however, it’s a good idea to listen to the advice I got from an excellent training film put on by the Pacific Northwest Economic Region  Center for Regional Disaster Resilience. Here’s the link to the video: https://vimeo.com/296920234  One of the speakers said: “Before you decide on a project, become the local expert and understand how to collect and manage data. ” By the time you’ve done that, you’ll know what equipment you need and the rules you’ll need to follow.

The video mentioned above was by and for a governmental agency. You may not be part of a governmental agency; you may be a hobbyist. But you need to know all the rules!  Here they are as of 2020 . .

Rules for hobbyists, commercial and non-governmental use of UAS (unmanned aircraft systems) . . .are changing!

You need a pilot certificate.

If you’re operating your drone as a hobbyist, that means hobbyist. You’re not operating as a service, or planning to be paid for your services, or to sell your photos, etc. In the past, you didn’t need a certificate but it looks as though you WILL need one soon if not already!

Getting a Remote Pilot Certificate from the FAA requires that you pass a test as well as meet other requirements. Here’s a link to find out more: https://www.faa.gov/uas/getting_started/part_107/remote_pilot_cert/

Register Your Drone.

Whether being flown by a hobbyist or for another reason, any UA must be registered. If it weighs less than .55 lbs you can register it online; otherwise, go to the FAA website to get started registering it on paper.  Here’s the link:  https://www.faa.gov/licenses_certificates/aircraft_certification/aircraft_registry/UA/  

A drone weighing MORE than 55 lbs. falls into another category altogether. (That 55 lbs. includes any cargo that the drone is carrying.)

Pilot Your Drone Safely.

Even though rules change, the main thrust for hobbyists and commercial operators is always on safety. You can check in on a regular basis to monitor any changes, at http://knowbeforeyoufly.org/

Here’s a summary of the current rules:

  • Drones must remain in visual line of sight of the pilot or a sighter — no first-person-view cameras. (This means no flying by what the camera shows as opposed to what you actually see from where you are standing.) You can only fly one line-of-sight vehicle at a time. Maximum distance from pilot is 3 miles.
  • Maximum speed is 100 mph and maximum altitude is 400 feet.
  • Pilots must be at least 16 years old and hold the “remote pilot airman certificate,” mentioned above.
  • Operation is only allowed during daylight hours or twilight with appropriate lighting.
  • Pilots must avoid flying over cars, populated areas or over specific people not involved in the operation.
  • You must understand airspace zones and respect them. Manned aircraft always have the right of way.
  • You must be aware of no-fly zones. (The best drones have “no-fly” zones built into their software.)
  • The big issue, of course, is privacy. While there don’t seem to be clear cut rules regarding privacy, you’ve got to remember that there is a concept called Expectation of Privacy. This usually translates into giving people a warning if you’re going to be flying, not capturing “private” footage if you don’t need to, and deleting it if you’re asked to. If you’re part of a group, you would do well to have a privacy policy to protect your members. Here’s a reference that might be helpful: https://www.ntia.doc.gov/files/ntia/publications/voluntary_best_practices_for_uas_privacy_transparency_and_accountability_0.pdf

Please note — again! – rules keep changing! Some changes have been promised and awaited but are now on hold as a result of the Coronavirus. Get the rules at the FAA.

Using Your Drone as an Emergency Response Tool

While not commercial, and yet not recreational, here are some uses your team might be considering. Before you actually decide to implement any, be sure your use is legal.

  • Use a drone to provide overhead lighting when searching an area at night
  • Inspect upper levels of buildings or structures (in industrial or high-rise residential areas)
  • Film damaged areas or obstructions following a disaster (as long as you don’t interfere with First Responders)
  • Identify “hot spots” after a fire (using infrared technology)
  • Map area covered by the CERT team to segment into manageable areas
  • Find a missing person
  • Search areas for survivors
  • Identify pathways for access or escape or to to safer positions
  • Drop markers to designate specific damages or routes to follow
  • Monitor teams during training exercises with filmed records for group critique
  • Transfer supplies, first aid items, batteries, replacement radios, etc.
  • Transport high value items over a distance, reducing the need for multiples of expensive equipment (e.g., gas sniffer)

You can probably come up with many more.

Challenges for Emergency Teams

1-Rules may limit your emergency response team’s use.

When you look at even this short list of uses, you will see that a number of these uses would be against current rules! Let’s look again . . .

  • Can’t fly at night.
  • Can’t let drone out of your sight.
  • Can’t fly higher than 400 feet.
  • Can’t fly over people.

From our standpoint as emergency responders, these restrictions limit the use of the technology. In a serious situation the safety of our neighbors in the community is more important that the actual altitude of the drone looking for them!

You may request a waiver of some of these restrictions if you can show you can conduct your operations safely. And we have confidence that some of these restrictions may be lifted or clarified, so we are not letting them stop our analysis.

2-Battery life may limit your team’s use.

Most drones have a flying time of only around 20-25 minutes. As technology improves, that will improve. To get a couple minutes more of flight can cost a couple hundred more dollars in purchase price. No matter which model you get, plan on getting at least 3 or 4 extra batteries right along with the machine so you can rapidly put the machine back in the air.

3-Set up in advance to be able to share your images and videos.

Clearly, the emergency planning and response ideas above would generate information you’d want to share with the rest of your team or with First Responders! There are several options available – the obvious one being sending footage to YouTube or Vimeo.

However, the FAA may label your video as “commercial use” if it appears with an ad on it, whether or not you wanted it!  (Again, in an emergency, I’d probably not worry about that. But be aware . . .) Other sharing options include apps provided by Facebook, Dropbox and certain drone manufacturers.

Moreover, if you share any photos, issues of privacy raise their head. Understand how you will manage your data to maintain privacy. Review the resource above in the long list of bullet points.

If you goal is to share your work, find out more before purchasing.

OK, with all this in mind,

Which drone is best for our Neighborhood Response Team?

In our community, we already have some guys who race electric cars. And there are a couple who build and fly model airplanes. The skills they bring to the table will be valuable – but not all of them are on our emergency response team, of course.

So, as we shop for a drone, we have to add “ease of set-up” and “easy to fly” to our shopping list.

Here’s the whole shopping list so far:

  • Big enough to fly outside, in somewhat inclement weather (Cheap toys won’t work.)
  • Strong enough to carry something to a designated location
  • The best battery life we can get for the price
  • Proven performance (not bleeding edge technology)
  • Reasonable image and video quality, though not necessarily the highest
  • Easy to set up and start flying
  • Compatible with variety of hand-held mobile devices

We’ve done a lot of comparing of different machines to get to this point! I hope the data above will be helpful to you in your own search.

See our top choices for drones in Part Two of Drones for Emergency Response Teams.

Virginia
Your Emergency Plan Guide Team

P.S.  I found these important additions. Become an expert before you buy or fly!

  • “Report to the FAA within 10 days of any operation that results in at least serious injury, loss of consciousness, or property damage of at least $500.”
  • “Failure to register an unmanned aircraft that is required to be registered may result in regulatory and criminal penalties. The FAA may assess civil penalties up to $27,500. Criminal penalties include fines of up to $250,000 and/or imprisonment for up to three years.”

Getting the Message Out to Neighbors While Shut In

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I started this Advisory as a piece on “Hear no evil, see no evil, speak no evil.” It was a reflection of the importance of communicating these days in the midst of the coronavirus pandemic. But I decided that theme would focus too much on “evil,” so I dialed back to “getting the message out.”

Certainly, our ways of communicating have changed! Here are three events from just the past week that relate to getting the message out. I wanted to share them to see whether they parallel some of what you’ve been experiencing.

1 – “Love looks not with the eyes but with the mind.” Shakespeare, Midsummer Night’s Dream

Wednesday I was part of a conference call. Big deal, you yawn. Everybody knows that conference calls, and particularly Zoom calls, are the way communications are taking place these days.

But this one was different, because it was a call among members of our community who are blind or visually impaired.

Think about that for a moment.

If you can’t see well, you certainly can’t see those Blue Angels streaking across the TV screen, much less across the sky. You can’t binge on Hulu or Netflix. Even when your children call, all you may get is their voices – no smiling faces or gurgling babies, or whatever images would be showing on FaceTime.

People with vision problems are often isolated anyway. We have a group that meets every month, just to give friends a chance to get out and get together safely.

Because of the coronavirus, of course, our meetings have been cancelled.

So yesterday’s UberConference® call was a new experience – and the first time most of these senior citizens had been on such a call.

The call turned out to be a home run!  

Everyone figured out how to get aboard (Dial, type in the call ID number), handled “mute” and “unmute” at the right time (“Press star twide”).  

Best of all, friends whom we normally see/hear only at a monthly meeting got a chance to hear each other’s voices! We laughed and laughed at the stories people told –

  • “My son came to visit and went shopping for us. He seems to have forgotten that we are just two people, because he came home with a gallon of sour cream and 10 pounds of pasta!”
  • “I’m glad I’ve retired from teaching! I had enough trouble with this call. I don’t know how I would have managed the “online learning” technology.”
  • “As I heard your voices, I pictured you all sitting around the table at our usual meeting.  Then it hit me — we are all in separate houses!!”

So, this was a first – and now, something we will use again. This truly was a message of love looking “with the mind.”  Who do you know who might appreciate being able to join in a group call?

2 – “Hear no evil, speak no evil, and you won’t be invited to cocktail parties.” ~ Oscar Wilde

I couldn’t resist this quote and had to fit it into this Advisory! It’s a bit off the topic, but hey. We’re sharing ways of communicating, right?

So here’s another communications first, one you can share in.

Just about a month ago, one of my emergency preparedness contacts on LinkedIn asked if Joe and I would do a podcast for his “radio station.”

“When I saw you had published a book on how to build community preparedness, I knew I wanted to hear the story,” said Preston Schleinkofer. President and Founder of Civil Defense Virginia.

Preston has developed his own program to encourage more community members to join in with local government authorities to “preserve safety, security and constitutional government functions” in the case of natural disasters and man-made catastrophes. (Us oldsters will recognize that Preston has come up with a new definition for “Civil Defense.”)

You can read about Preston’s 501©3 organization at https://civildefenseva.org/ and get more about his philosophy of Continuity of Community. You can also hear the interview he did with Joe and me at http://CivilDefenseRadio.com! You’ll see Emergency Plan Guide right there at the top of his list of podcasts!

What helps get communities to work together?

As we listened to our voices (always a sort of out-of-body experience) I heard us identifying some of what has helped us build our local neighborhood groups. In the past you’ve heard how we based our organizing on CERT. But we also brought our own background to the table. Namely:

  • Both Joe and I have done door-to-door selling! (There’s nothing like it for building self-confidence.)
  • Both of us have trained and taught students, employees, and professional colleagues.

Since we’re both writers, too, it has been a natural for us to translate our 20 years of business and community experiences into some do-it-yourself guide books. The first series was to help communities improve their level of preparedness. Our newest series is aimed at personal preparedness.

As Preston says, “Everyone is more of a preparedness expert now, as a result of the coronavirus.”  I invite you to take a listen to all of his podcasts for info about even more emergencies we ought to be concerned with, including grid failure from electromagnetic pulse.

3 – “Ignoring isn’t the same as ignorance, you have to work at it.” Margaret Atwood,The Handmaid’s Tale

Earlier this week the White House rejected CDC guidelines aimed at getting the message out about how best to manage a phased re-opening of the economy. Apparently the guidelines were “too prescriptive.”

Sorry, but I read “too prescriptive” as “too hard for ordinary Americans to understand and follow.”

So the guidelines have been removed from the CDC website!  (Go there looking for them and you get an “Oops, can’t find that!” message.)

With thousands of people dying every day, I believe that most of us would WANT the chance to see some expert information to make our lives safer. Dumbing it down just doesn’t make sense to me – that is “working” at ignoring, as Margaret Atwood says.

I hope these three examples of “getting the message out” have inspired you as we continue to cope with this astonishing historical development, the COVID-19 pandemic. What can you add about communicating?

Virginia
Your Emergency Plan Guide team